Professional Services Provided

Potomac Valley Management provides a number of options to provide you with a level of service that is tailored to your needs. We take care of your needs from bookkeeping to tenant screening to landscaping contractor oversight, just to name a few. We provide quality and reasonable services.

Potomac Valley Management goal is to protect the value of your investment by helping to maintain the property to your neighborhood standards. Services provided can be financial only management, full management, rental management, developer management, etc Select one of the options to view a more detailed list of what these management services entail.

Potomac Valley Management will be glad to assist you with your professional service needs.

Full Management

  • Vendor contract review and negotiations and oversee contractor performance
  • Coordinate board meetings and prepare board packet with pertinent information for board review and decision
  • Maintain an individual unit file for every unit owner as well as numerous files for the general business of the Association.
  • Communicate with Board members and individual unit owners, both by telephone and written correspondence, when it is appropriate and/or necessary to do so.
  • Provide complete 24-hour maintenance service, seven days a week.
  • Prepare and process ownership transfers by distributing re-sale certificates in strict compliance with the requirements of the Common Interest Ownership Act.
  • Complete financial management is included with full management

Developer Management

  • Provide personalized financial service per community
  • Present comprehensive financial reports including balance sheets, income statements, general ledgers, accounts payable reports, check disbursement reports, and income and expense budget comparison
  • Prepare Preliminary Operating Budget
  • Reconcile all accounts, including checking, savings, money market, etc.
  • Monitor investment funds
  • Process accounts payable, prepare and release checks
  • Bill all assessments and track accounts receivable
  • Present accounts receivable reports
  • Send delinquency notices
  • Perform accelerated collection services where authorized
  • Attend court if collections are pursued in Small Claims Court
  • Coordinate Tax Return and Audit Preparation
  • Insurance Renewal
  • Protest property tax valuations and attend hearings

Financial Management

  • Provide personalized financial service per community
  • Present comprehensive financial reports including balance sheets, income statements, general ledgers, accounts payable reports, accounts receivable reports, check disbursement reports, and income and expense budget comparison
  • Prepare Preliminary Operating Budget for Board approval
  • Reconcile all accounts, including checking, savings, money market, etc.
  • Monitor investment funds
  • Process accounts payable, prepare and release checks
  • Bill all assessments and track accounts receivable
  • Present accounts receivable reports
  • Send delinquency notices
  • Perform accelerated collection services where authorized
  • Attend court if collections are pursued in District Court
  • Coordinate Tax Return and Audit Preparation
  • Insurance Renewal

Commercial Management

  • Provide personalized financial service per community
  • Present comprehensive financial reports including balance sheets, income statements, general ledgers, accounts payable reports, check disbursement reports, and income and expense budget comparison
  • Prepare Preliminary Operating Budget
  • Reconcile all accounts, including checking, savings, money market, etc.
  • Monitor investment funds
  • Process accounts payable, prepare and release checks
  • Bill all assessments and track accounts receivable
  • Present accounts receivable reports
  • Send delinquency notices
  • Perform accelerated collection services where authorized
  • Attend court if collections are pursued in Small Claims Court
  • Coordinate Tax Return and Audit Preparation
  • Insurance Renewal
  • Protest property tax valuations and attend hearings

ECO Billing

ECO Billing Option:

  • Owners are encouraged to register for monthly eco billing via email
  • Easy to read color statements are available for viewing
  • Bills are sent via first class mail for residents who do not have computer access
ECO Payment Options:

  • Payment services include direct debit/ACH (drafted on the 5th of the month) – FREE
  • Online e-check (one-time payment) – FREE
  • Online recurring payments – FREE for e-check

Rental Management

  • Secure qualified tenants for occupancy
  • Provide maintenance services on an as-needed basis for tenants
  • Review credit reports, check rental history, etc. for proposed tenants
  • Advertise property to ensure complete occupancy
  • Present comprehensive financial reports including balance sheets, income statements, general ledgers, accounts payable reports, check disbursement reports, and income and expense budget comparison
  • Bill renters and track accounts receivables
  • File court and eviction notices for delinquent occupants
  • Attend eviction court as necessary